Corporate Client Administrator/Senior Administrator m/f

Company

For one of our clients, we are looking for a :

Corporate Client Administrator/Senior Administrator

Function

The Corporate Client Administrator/Senior Administrator will work as part of a workgroup within the company’s corporate services team in Luxembourg and will deal with all aspects of administration of companies and funds, with a high focus on Luxembourg domiciled alternative funds covering asset classes such as private equity, real estate, and infrastructure. The position includes an element of external and internal client relationship management whereby the role holder will act as a central point of contact for assigned clients, coordinating and delivering day-to-day administration service, identifying and anticipating possible problem areas, and offering suitable solutions.

The Corporate Client Administrator / Senior Administrator will be expected to:

Administration:
- Coordination of standard corporate transactions (e.g. incorporations, launches of share classes and sub-funds, etc);
- Organisation and preparation of director and shareholder meetings;
- Preparation of standard board resolutions;
- Preparation of standard shareholder resolutions;
- Preparation and maintenance of share registers and share certificates;
- Maintenance of the companies’ files;
- Opening and maintenance of bank accounts;
- General administrative duties;
- Acting as a director / manager on companies and other structures (depending on skills/experience)
- Other ad hoc duties and projects as required.
Relationship management:
- Liaising with clients, including the coordination of the day to day communication and service requests for an allocated portfolio of clients;
- Liaising with internal staff in various jurisdictions involved in servicing an allocated portfolio of clients and coordination of service deliverables from such internal service providers;
- Liaising with other external service providers, regulatory authorities; Client Service Managers and Key Account Managers;
- Ensure that invoices are correctly issued, send them to clients, arrange for payment, and liaising where required with clients regarding unpaid bills.
Responsibility for Risk Management
- Responsibility for implementing and maintaining controls relevant to the position.

Your profile

Skills
- Have and demonstrate technical knowledge;
- Demonstrate an understanding of both routine and complex transactions;
- Have the ability to work as a member of a team;
- Have the ability to communicate effectively with clients, service providers, authorities, and staff in a number of different jurisdictions;
- Be highly organised with a systematic work method and good attention to detail;
- Have excellent relationship skills and an international outlook;
- Have an ability to prioritise and plan a challenging workload and to stay calm under pressure;
- Contribute to team work ethos;
- High level of computer literacy with a good knowledge of MS Word, MS Outlook and MS Excel;
- Fluent in English; knowledge of German or French would be considered as an advantage.
Education and Experience
- A minimum 3 years’experience in administration of companies and/or funds in Luxembourg;
- At least educated to Bac+3, or equivalent;
- A Legal degree or a qualification in Accounting & Finance or Economics would be considered as an advantage.
Learning and development
- You will receive training on a day to day basis by coaching and mentoring;
- Personal development plan will be agreed on an annual basis;
- Self-learning;
- Attendance to internal training including webinars, workshops and workgroups as may be required;
- Attendance at external seminars and training events as may be required.
Reporting structure
The Corporate Client Administrator/Senior Administrator will report to the Team Leader –Corporate Services
(Luxembourg) and ultimately to the Manager - Corporate Services (Luxembourg).


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