Officer Management and Accounting Support Officer m/f

Company

For one of our clients, we are looking for a:

Officer Manager

Function

Operational responsibilities

• Oversee relationships with suppliers
• Responsible for updating purchase invoice registers in timely and accurate manner
• Responsible for arranging, instructing payments in settlement of service invoices and expenses; maintaining and updating all registers accordingly
• Maintain client recharge records
• Maintain monthly income accruals and coordinate monthly client billing and settlement
• Assist with preparation of monthly and annual financials for PSF
• Reconciling bank statements to identify each transaction and ensure sufficient supporting held; liaise with relevant bank where necessary
• Collecting and distribution of incoming post; archiving and liaising
• Filing (electronic & paper) all PSF documentation as required
• Preparation of monthly timesheets & expenses for payroll where required
• Ordering including, refreshments, paper stocks and regular analysis of providers to ensure competitive pricing
• Maintaining postal stocks e.g. stamps / courier paperwork
• Preparation of meeting rooms in advance of visitors
•

Risk Management

• Up to date with AML training
• Awareness and compliance with all policies and standard operating procedures
• Report complaints, operational risks, suspicions etc in accordance with local procedures

Financial Management

• Use Microsoft Office applications accurately and promptly
• Liaise with Luxembourg local suppliers to ensure AFAL obtains the best price for e.g. stationery; ; order stocks as and when appropriate and/or directed

Personal Development

• Identify areas to improve own knowledge and skills and actively seek assistance
• Constantly review and, where necessary, re-prioritise own activities
• Maintain evidence of continuing professional development

Your profile

• Relationship management – able to develop strong relationships with colleagues, clients and intermediaries.
• Commercial awareness – has a basic knowledge of the market in which AFAL operates
• Risk awareness – able to recognise and respond to risk situations and stays up to date with appropriate legislation and professional standards.
• IT literacy – uses AFAL IT systems and other appropriate software packages effectively.
• Communication – demonstrates good listening and questioning skills and has strong spoken and written communication; able to liaise with internal and external clients with confidence
• Teamwork – consistently volunteers and “pitches in” where necessary

The ideal candidate for this position should have sound communication, organisational skills and flexibility to support the team
Sound numeracy and basic book keeping skills
Sound knowledge and practical application of Microsoft Office applications including Excel, Word, Outlook


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