Billing Support Coordinator

Key responsibilities & Challenges:

• Open and review matter reports on demand
• Guarantee that the lawyers get access to the relevant matter
• Prepare and send fee arrangements and initial client’s instructions to the relevant team and keep the clients informed on a weekly/monthly basis of any fee updates
• Review and provide billing guides and Work in Progress reports to the lawyers for final review
• Amend Desktop Timeline Amendments and billing timelines on a daily basis
• Ensure all correct billing information is obtained and send reminders to clients to get approvals before finalising invoices
• Draft narratives and ensure that all billing and reporting deadlines are met within the required timescale
• Send draft bills with fee breakdowns for approval to clients and send final invoices for payment and credit notes if any adjustment is required
• Submit draft bills, write offs and adjustments for internal approvement
• Accurately input all billing actions into the firm’s accounting systems
• Guarantee that all write offs, transfers and file closures are dealt with accordingly
• Deal with client's billing queries promptly and efficiently, adhering to the firm’s policies and procedures
• Coordinate with the e-billing team regarding the rejected invoices and with the accounting team for disbursements queries
• Send outstanding situation to client/recovery support on a weekly/monthly basis

Qualifications & Skills required:

• Bachelor’s degree in Accounting
• Fluent in French and professional proficiency in English
• A first successful experience in a similar role
• Excellent organisational skills with ability to prioritise tasks and manage conflicting priorities
• Strong teamwork ethic, communication skills and respect for confidentiality
• Good knowledge of MS Office and familiarity with relevant computer software (e.g. DTR and NIM tool)

• The opportunity to work for an ambitious firm with a clear sense of direction
• Intellectually challenging and rewarding work
• Top-quality training and career development
• A competitive remuneration package
• A network of offices to provide you with the high standards and consistency you require across the Americas, Europe, Asia and the Middle East