(Senior) Governance/Business Management Officer

Autres détails


Key Responsibilities:

Governance and CoSec:

  • Preparing Board packs, taking notes at meetings, support preparation of minutes and subsequently distributing to all participants. Actively follow up on actions points resulting from the meetings;
  • Liaising with other members of staff and external parties such as notaries, Luxembourg and foreign administrative offices, Regulatory authority;
  • Filing company’s documents with the Luxembourg Business Register;
  • Producing documents, briefing papers, reports, and presentations;
  • Taking an active role and contribute to the fulfilment of the Luxembourg Management Plan, in particular the regular updates and tracking of the plan;
  • Being responsible of the periodic update and maintenance of the group's Banking Signatory List and assure an effective interaction with Banking Support Team and DDQ team;
  • Assisting with Staff queries on general company secretarial matters;
  • Provide assistance in ad hoc CoSec project as required;
  • Provide support to the Group CoSec colleagues and being part of the relevant Peer Group.

Luxembourg Board and Leadership Team assistance:

  • Carrying out research to assist the Management and the Supervisory Board with their duties;
  • Scheduling appointments and organising diary entries of Head of Jurisdiction and of the Management and Supervisory Board members where needed;
  • Setting reminders for meetings, appointments and other important tasks; including implementing the operating rhythm, and working groups linked to delivery of the Luxembourg management plan;
  • Planning conferences, workshops, seminars and other local events; Effective interaction with BD/ Marketing/Engagement team to avoid overlaps;
  • Arranging Luxembourg update calls, and ensuring follow up;
  • Supporting the Senior Governance Manager in planning and executing plans to maximise the benefit of Executive Board and Group Board visits;
  • Creating and maintaining event calendars involving the Luxembourg Leadership Team.


  • Management and Supervisory Board satisfaction
  • Operational efficiency
  • Adherence to internal controls and proactive risk management
  • Improved colleague engagement


  • Demonstrate commitment to our client's mission, vision and values.
  • Excellent attention to detail.
  • Excellent organisation and people management skills.
  • Proficiency in PowerPoint and Excel
  • Full fluency of the English language. Knowledge of French or German is an asset.
  • Ability to prioritise and multitask efficiently.
  • Strong written and oral communication skills.
  • Strong stakeholder management, both internal and external
  • Working knowledge of standard office software packages ( MS Word, Excel, Power Point, etc), experience in handling web-based management systems. Experience in using financial, travel, procurement modules.
  • Discretion, tact, politeness, reliability .
  • Acting as a team player and facilitating team work.
  • Ability to perform work of confidential nature and handle a large volume of work.
  • Positive and constructive attitude.

Skills and qualifications:

  • University degree
  • 1 to 3 years of relevant experience in a similar role preferably in a large or international corporation or organization



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