Personal Assistant (50%)

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Function

Have a coordinator role between the Partner and her/his internal and external contacts;
Provide general and specific administrative support directly to the Partner (draft and review documents such as letters and emails, scanning and filing responsibilities, etc.);
Take care of incoming calls;
Take care of the Partner’s agenda and manage electronic diaries;
Organize the Partner’s meetings, calls, seminars and events;
Organize trips abroad;
Prepare and follow-up assistance for client records;
Compile and prepare documents for internal and external meetings;
Take care of expense forms and mission orders.
Work closely with lawyers to support them on the management of their files (matter opening, etc…);
Prepare case files and court bundles for litigation matters;
Liaising with notaries, lawyers and authorities;
Track and check documents (signature, legalization,…).

Relevant experience as a personal assistant, paralegal, secretary or administrative assistant in law firm, notary office, fiduciary or renowned firm;
A degree related to paralegal, administration, assistantship or secretarial support;
Fluency in English and French is mandatory;
Communication skills in German or Luxembourgish would be an asset;
Full proficiency in MS Office (Outlook, Word, PowerPoint, Excel, Visio);
Technical background for preparing RCS orders/deposits and Proxy statements;
Ability to multitask and prioritize workflow;
Attention to detail and accuracy, efficiency and flexibility;
Ability to be proactive and take initiative.

27.08.2025

Deleau

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